# Cana Crew

> Cana Crew is web-based staff and volunteer scheduling software for small seasonal operations — lighthouses, small museums, historic sites and houses, nature centers, public gardens, living-history farms and park friends groups. It puts paid staff and volunteers on one schedule for $150 a year, with unlimited staff, volunteers and locations (no per-user charges), and a free 60-day trial with no card required.

## Who it's for

Places that run a season on a small paid crew plus volunteers, usually without an IT department — where the same few people do the scheduling, the tours and the gift shop. It was built at Cana Island Lighthouse in Door County, Wisconsin, by Ted Reinhard, the lighthouse's assistant site manager for two seasons, and it runs day to day at a working lighthouse and museum.

## What it does

- One shared calendar for paid staff and volunteers, visible in each person's own Google Calendar
- Builds a whole season in minutes: staff pick regular days by seniority, the manager reviews and publishes
- Several shifts a day (early / late, weekend-only, winter hours), with each person keeping their usual shift
- Call-outs find their own cover: one tap and eligible people are asked one at a time, by seniority
- Volunteers sign themselves up for days, tours and event seats
- Skill badges (certifications): only certified docents, tour guides or drivers can fill those slots
- Tours with set times each day (for example, four boat or lighthouse tours) with AM / PM / full-day guide shifts
- Special events — bus tours, festivals, night tours, school groups — with group size, payment on arrival or in advance, contact and staffing
- A manager-on-duty rule per day, carpool awareness, printable monthly calendars, saved draft versions
- Weather Safety Protocol per site (lightning distance, wind, heat, cold) using free National Weather Service feeds: closes the site, alerts everyone working, manager confirms or overrides with a logged reason
- A Panic Button anyone working can press (medical emergency, aggressive visitor, biohazard, lightning seen) — what's closed, why, how long; booked groups emailed only on a manager's approval
- A Logbook for incidents, complaints, injuries, ideas and lost & found (with a dispose-on date), so the next shift isn't surprised
- Clock in and out on a phone; manager-approved timesheets and payroll-ready hours
- Several locations under one organization, sharing people and a pay period
- Works in any phone or computer browser, plus a free Android app on Google Play (https://play.google.com/store/apps/details?id=org.canacrew.app); new people get a guided walk-through

## Pricing

$150 a year, total. That covers unlimited staff, unlimited volunteers and unlimited locations, with setup included — no long-term contract, no per-user fees, no texting fees. Billed by yearly invoice, never charged automatically. The first 60 days are free, no card required.

Founding sites: the first five places to sign up get their first full year free and $150 a year locked in for as long as they use it (in return, a few honest sentences after their first season). The offer comes off the site once all five are taken.

How that compares: general shift-scheduling apps are built for hourly employees and charge per person per month (When I Work, Deputy) or per location (Homebase), so a seasonal site paying per person pays for every volunteer too. Volunteer sign-up tools (SignUpGenius, spreadsheets) handle volunteers only, with no paid staff, automatic cover or timesheets. Comparison: https://canacrew.org/compare/

## Privacy

Cana Crew never asks for Social Security numbers, bank or card details, pay rates, birthdays or home addresses. It keeps names, an email and phone number, start dates, the days people work and the hours they clock. Clock-in checks a phone is at the site and keeps only the distance. Each place has its own separate database; administrator powers need a two-step code on each new device. Privacy policy: https://canacrew.org/privacy · Terms of Service: https://canacrew.org/terms

## Try it

- Free 60-day trial (own private site, ready in about a minute): https://canacrew.org/#trial
- Hands-on demo, no sign-up — set up, build a week, watch a call-out get covered: https://demo.canacrew.org/interview?try=1
- Questions: https://canacrew.org/#contact

## Facts

- Name: Cana Crew
- Website: https://canacrew.org/
- Type: web application (staff and volunteer scheduling), works in any browser; Android app on Google Play
- Price: US $150 per year — unlimited staff, volunteers and locations
- Free trial: 60 days, no card
- Founder: Ted Reinhard
- Built at: Cana Island Lighthouse, Door County, Wisconsin